Authorizer is the optional PrISM system credit card validation add-on, and this menu option only appears in the Manager's Module when this feature has been integrated. The Authorizer application is a product of Atomic Software and provides an interface with the PrISM Ordering Module for credit card authorization.
The Authorizer application must also be configured to function properly. If you have added this feature to your PrISM system, you will need to speak to Microworks Technical Support regarding software setup prior to using the feature. We will require information pertaining to your primary credit card processing company and other miscellaneous information.
The following options are available from the Authorizer pull-down menu:
Close Day - Choose this option to settle the charge batch for the day. This option must be run before the End-Of-Day procedure is begun. This process closes any open charge transactions and prepares the Authorizer software for the next business day.
Local Totals - This is a report break-down of each type of charge card used for the day. This provides dollar totals for each accepted card.
Transaction List - This option will provide a print-out of Authorizer's transaction list. This information is pulled directly from the Authorizer application and is not to be confused with the PrISM Charge Report.
PrISM Charge Report - PrISM keeps a separate charge report for credit transactions for the day. The PrISM Charge Report provides greater charge detail. This report details all charges that have gone through the PrISM system itself and is separate from the Authorizer Transaction List.
Closing the Authorizer Batch
At the end of the business day, it is necessary to process all transaction that have been processed through the Authorizer application. When a charge is made in PrISM, the amount of the sale is simply authorized. In other words, the Authorizer application only validates that the customer has the available credit for the sale. The actual transaction is not completed until the Authorizer batch of validations are processed. At that time, the sale amount is charged to the credit card.
While most of the options in the Authorizer menu are available to run at any time of the day, the Close Day option must be the last process. To properly close the Authorizer batch, follow these steps:
Print the PrISM Charge Report.
Print the Transaction List.
Print the Local Totals.
Choose Close Day.
Prior to closing the Authorizer batch, you may wish to review the paperwork you've printed. Once you have closed the Authorizer batch, the Transaction List will only be available for review from within the Authorizer application's history reports section.